Privacy Policy

The Privacy Policy was updated on 17 May 2016. Please review to note the changes.


As part of Nucleus Dynamics Pte. Ltd. ("Nucleus Dynamics")'s commitment to act with integrity and respect individual privacy, we protect the personal data of our stakeholders, including employees, customers, shareholders, partners, suppliers and other individuals who trust us with information. "Personal data" includes any information, which identifies or locates an individual, or is capable of doing so. To be a trusted business partner, Nucleus Dynamics continually strives to protect personal data in accordance with applicable laws and regulations and industry standards. To that end, this policy guides how Nucleus Dynamics collects, uses, stores, transfers and secures personal data.

Nucleus Dynamics addresses the complexities and critical needs of today's healthcare environment by providing a health data management tool ("HDM") to physicians and a personal health record ("PHR") to their patients. Nucleus Dynamics is dedicated to protecting the privacy of the users of any of our products or services and obtains personal data only for business-related purposes, which may include, but are not limited to, designing, developing, selling and deploying a HDM, PHR and other health and wellness products and providing related support and other services, acquiring information as legally required and providing consultancy or advisory services to operators and other customers within the health and wellness umbrellas. Nucleus Dynamics’s HDM and PHR are developed for the highest levels of performance. We utilize world-class data centers equipped with modern technology to securely house sensitive data. Nucleus Dynamics has numerous security measures in place to help protect against the loss, misuse, or alteration of information within the system. These measures include encryption of communications using the Secure Socket Layer (SSL) system, and using a secure messaging system when you transmit personal information or requests to your medical providers or patients through our app or website. If you are a user of our app or web-based services for physicians or our patient app or website, in addition to this Privacy Policy, you may sign a user agreement or otherwise provide us with consent to utilize our services that explains how we use and disclose health information, and we may have additional privacy policies for users of these services. If such user agreements and/or additional privacy policies are consented to, they take precedence over this policy. You can find the user agreement and privacy policy for our physician portal here, and for our patient portal here. Please read these carefully before you use these services.

Revisions, changes, and updates

Nucleus Dynamics may revise and update the Privacy Policy at any time, without notice to you. We encourage you to periodically reread this Privacy Policy, to see if there have been any changes to our policies that may affect you.

User Forums

We may offer forums for the exchange of information among our users. You agree to assume all responsibility for your use of such forums. In particular, you understand that we do not assure the accuracy, reliability, confidentiality or security of information made available through the use of our forums. You should understand that any information you disclose through our user forums will be accessible to the public. You agree that any information you place in user forums will become the exclusive property of Nucleus Dynamics.

Visitor data

Nucleus Dynamics maintains permission to gather information on usage, such as numbers of visits, visitor source and visitor activity. This data is collected for the purposes of improving the overall user experience, which includes assisting in creating additional products and services that might be attractive to our users and our partners.

Third party services

We use third-party data analytics platforms to improve the Nucleus Dynamics service in a variety of ways. One such example: Mixpanel: We use Mixpanel as our primary analytics tool to understand how our customers use the Nucleus Dynamics Service and Mixpanel People to contact you about the use of our product. You can read the MixPanel Privacy Policy and opt-out. To continue to improve our products and services, we or our contracted third-party partners may contact you to obtain feedback on our current offerings as well as to solicit feedback on how we may improve them.

Password protection

Access to our products are password protected. We strongly recommend that you do not divulge your password to anyone and that you update your credentials on a regular basis. Exercise the utmost personal security in how you handle your password. Nucleus Dynamics will never ask for your password in an unsolicited phone call or unsolicited email.


Your email address is never used for any purpose other than to communicate with you, either by us or our contracted third-party partners, or on your behalf. Your email may also be used for forgotten password or user account information, and in the future it may be used as a tool for messaging. Unless you opt out, we may also use your email address to send you promotional and marketing materials. Nucleus Dynamics never shares your email address with external companies, unless we have explicitly contracted them to deliver services on our behalf. Additionally, users may revoke their email permission at any time to opt out of receiving any future information. Simply contact us at:

Surveys, questionnaires, and polls

Nucleus Dynamics may ask you to participate in use surveys, questionnaires, or polls, to facilitate feedback and input from our users. When you respond to surveys, questionnaires or polls related to our site, this information is collected only as anonymous, aggregated information and is used for statistical purposes and to improve our products and services.

Marketing Products and Services

We may place advertisements concerning the products and services of third parties on the interface to our services, so that you see them when you use the services. Unless you opt out, we may also email marketing materials to you. We may receive remuneration from the suppliers of these products and services for placing their advertisements. We may use computerized processes to tailor the advertisements to you or to your use of the system. However, except as described above, we will not disclose, to any third party, any information that identifies you to enable the third party to market products or services to you directly.

Internet Cookies

Each time you access our services, Nucleus Dynamics collects the limited information that your browser or app makes available whenever you visit any website or access a third-party service online. Additionally, Nucleus Dynamics may place internet "cookies" on the computer hard drives of visitors to this website. Information we obtain from cookies helps us to tailor our site to be more helpful and efficient for our visitors. The cookie consists of a unique identifier that does not contain information about you or your health history. We use two types of cookies, "session" cookies and "persistent" cookies. A session cookie is temporary, and expires after you end a session and close your web browser. We use session cookies to help customize your experience on our site, and maintain your signed-on status as you navigate through the features. Persistent cookies remain on your hard drive after you've exited from our site, until you erase them or they expire. Persistent cookies will not contain any personal information about you.

Links to other Material

This site provides links to sites operated by third parties. Nucleus Dynamics has no control over the content of such linked sites, and is not responsible for it, or for the effect of your accessing a site through a link on our site. You should assume that any information that does not bear the Nucleus Dynamics logo is operated by a third party, and you should read the site’s privacy notice before using it.

Age Limitation

We have no intention of accepting any information from individuals under the age of 18. If you are not yet 18 years of age, please leave this site immediately. Parents are urged to monitor and supervise their children’s online activity.

Use of Your Information

We collect health information about you and store it in a personal health record. The health record created is the property of Nucleus Dynamics, though the health information it contains is your property. We use the information that we collect from you to provide our services to you. For this, we disclose health information to our employees and others involved in providing the care that you need. In addition to this we may use the information for one or more of the following purposes:
If you have previously used our services, we may provide to you details of similar goods or services, or other goods and services that you may be interested in.Where you have not opted out in advance, we may allow selected third parties to use your data to enable them to provide you with information regarding unrelated goods and services which we believe may interest you. Where such consent has been provided it can be withdrawn by you at any time. Third parties may include, but are not limited to, the following:
Providers generating psychotherapy Notes (if applicable). We will not use or disclose your psychotherapy notes without your prior written authorization except for the following:1) use by the originator of the notes for your treatment, 2) for training our staff, students and other trainees, 3) to defend ourselves if you sue us or bring some other legal proceeding, 4) if the law requires us to disclose the information to you or to another body or for some other reason, 5) in response to health oversight activities concerning your psychotherapist, 6) to avert a serious and imminent threat to health or safety, or 7) to the coroner or medical examiner after death. To the extent you revoke an authorization to use or disclose your psychotherapy notes, we will stop using or disclosing these notes, unless one the above items are applicable.

Storing Your Personal Data

In operating our website it may become necessary to transfer data that we collect from you to locations outside of Singapore for processing and storing. By providing your personal data to us, you agree to this transfer, storing or processing. We do our upmost to ensure that all reasonable steps are taken to make sure that your data is treated stored securely. Nucleus Dynamics protects personal data from loss, misuse, or unauthorized access, disclosure, alteration or destruction. We store personal data, regardless of its form, with security procedures appropriate to the sensitivity of the data.Unfortunately, the sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of data that you choose to send us electronically. Sending such information is entirely at your own risk.

Disclosing Your Information

We will not disclose your personal information to any other party other than in accordance with this Privacy Policy and in the circumstances detailed below:

Third Party Links

On occasion we include links to third parties on this website. When we provide a link, it does not mean that we endorse or approve that site’s policy towards visitor privacy. You should review their privacy policy before sending them any personal data.

Personal Data Protection

In accordance with the Personal Data Protection Act, except as described in this Privacy Policy, Nucleus Dynamics will not use personal and/or health information which identifies you without your written authorization. We work to ensure that personal data is accurate, complete and reliable for its intended use. If you do authorize Nucleus Dynamics to use or disclose your personal and/or health information for another purpose, you may revoke your authorization in writing at any time. You are entitled to access your personal data at any time by requesting for the same in writing. As costs are incurred by Nucleus Dynamics in recovering the personal data, Nucleus Dynamics reserves the right to charge a nominal feefor the recovery of personal data requested.You have the right to request that Nucleus Dynamics amends your personal and/or health information that you believe is incomplete or incorrect. You must make a request to amend in writing. We may deny the request if we do not have the information or did not create the information.

Questions, complaints, and contacts

If you have any questions about this Privacy Statement, our policies and practices, your rights under this statement, and your dealings with the Nucleus Dynamics, send an email to or by mail to the address below: Nucleus Dynamics Pte. Ltd., Block 809 Kitchener Complex, French Road, #06-164 Room A, Singapore 200809.